A8.2 Responsibilities in Dealing with an Emergency or a Disaster:A8.1.1 Provision for Safety: Provide for the safety of students and staff to the extent possible.
A8.1.2 Requesting Emergency Services: Request on-campus or off-campus emergency services as needed.A8.1.3 Contacting the College Administrator: Once the immediate threat to people and property is controlled, contact the proper College administrator.A184.108.40.206 If emergency warrants off-campus help, call 911 for Police, Fire, or Emergency Medical Assistance.
A220.127.116.11 For on-campus emergency assistance, call one of the following numbers:If you don't get a response in a reasonable length of time, try another number.
East Campus--daytime ext. 1245 East Campus--evening ext. 1282 and 1244 West Campus--daytime ext. 1736 West Campus--evening ext. 1282 and 1244 East Campus Security 886-7419 (digital pager) West Campus Security 880-2051 (digital pager) Evening Coordinator 880-1169 (voice pager) After the signal, leave message and number. After hours and on weekends ext. 1244A8.1.4 Prohibition of Discussion of Emergencies: Do not discuss the emergency with anyone other than designated College officials, those who have responsibility for dealing with the emergency.A18.104.22.168 East Campus President's office--call 1203
East Campus Vice Presidents' offices--call 1259 or 1205
West Campus Dean's office--call 1700 or 1702
Evening Coordinator's office--call 1282
A22.214.171.124 Contact representative from College Relations Office. Call 1247.
A8.1.5 Inaccurate or Incomplete Information: Inaccurate or incomplete information shared with students, news media, and others can lead to confusion, misplaced liability, uncalled-for panic, and even unnecessary litigation. Channel all inquiries to the proper College authorities.
A8.1.6 Fire Extinguishers and First Aid Kits: Familiarize yourself with the location of fire extinguishers and first aid kits within your workplace.
A8.2.1 The President or a Designated Administrator: The President or a designated administrator (1) gathers pertinent information concerning the emergency; (2) establishes a command post to deal with problems and handle inquiries; (3) designates a spokesperson for inquiries; and (4) approves statements for release.
A8.2.3 Channeling Inquiries: All inquiries, regardless of origin, should be channeled through the command post to avoid possible negative repercussions.
Facilities Personnel: Physical Facilities personnel (1)
handle safety concerns for students and staff; (2) take necessary steps
to minimize damage to facilities; (3) seal off area for the safety of people,
security, or property and control of media coverage; and (4) allow only
designated College officials into sealed area.
A8.2.5 College Relations Personnel: College Relations personnel (1) use a list of media contacts to disseminate approved information; (2) assist with media requests as received; (3) use only proper directory information concerning students, faculty, and staff in answering inquiries; (4) coordinate media coverage to minimize College liability; (5) provide necessary assistance at the command post as needed; and (6) develop and disseminate information to media in the manner that is in the best interests of the College.A126.96.36.199 Requests from media to enter secured area must be approved by the President or a designated administrator and College Relations representative.
A8.2.6 College Faculty and Staff: All other College faculty and staff (1) provide information concerning emergency to the President or a designated administrator, to Physical Facilities, and to College Relations personnel; (2) channel all requests for information as quickly as possible to College Relations personnel, who will be available at the command post; and (3) do not provide information to students, other staff, or news media.
A188.8.131.52 If the victim is a student,submit a report on form ADM 028, titled "Accident/Illness Report" to the Office of the Vice President of Student Services.
A8.3.2 Contacts: If a person appears to present a clear and imminent danger to self or others, call 911. If a student appears to be in personal/emotional crisis but does not appear to require medical intervention nor to present danger to self or others, the Counseling Office may be contacted; a member of the Counseling Office staff will help evaluate the situation and will assist in deciding how to respond.
Victims to Physician/Hospital: If the crisis/emergency
warrants immediate professional assistance, call EMS for help. Do not put
any person experiencing medical or emotional crisis in your personal vehicle
or a College vehicle to transport to a physician or hospital.
A8.4.2 Call 911.
A8.4.3 Alert Appropriate College Administrators.
A8.5.2 In Case of a Small Fire: In case of a small fire, use nearest fire extinguisher and then contact Campus Security.
A8.6.2 Collecting Information: As soon as you can determine that the call is a threat, note the exact time. Attempt to find out what kind of device, the time, and place it is set to explode -- and why the person wants to do this. Note whether the call originated from on or off campus. Pay attention to background noises, voice characteristics, and so on.
Authorities: As soon as possible,
notify your supervisor or the Director of Physical Facilities, providing
as much information as possible.
A8.6.4 Minimizing Publicity: Help other College personnel minimize publicity. Experience shows that many bomb reports are a direct result of hearing other such reports. Once you have shared your report with the proper College administrators, they will make decisions and act accordingly.
A184.108.40.206 The Assistant to the President for Community Relations communicates with the President and Director of Physical Facilities regarding the College's current hurricane preparedness status and releases public information regarding the appropriate hurricane condition level and hurricane recovery stage, as well as other necessary information.
A8.7.3 Conditions of Readiness and Required Actions:
A8.7.4 After the Hurricane has Passed: Immediately after the hurricane, the following recovery procedures will be implemented. College personnel should monitor local radio stations for the College’s hurricane response stages.
A8.7.5 Hurricane Supplies: The Purchasing Department stocks supplies each department or office will need to secure College property prior to a hurricane. Department heads will determine their supply needs in advance and request supplies from Purchasing.
Other items such as flashing lights, batteries, and first aid kits may be ordered through Central Stores at departmental expense.
A8.8.1 Information Management Committee: The Information Management Committee serves in an advisory capacity to the President, establishing criteria and priorities for the purchase and allocation of software and equipment for administrative and instructional use.
A8.8.3 Procedure for Requesting Application Programming: A Computer Application Request Form must be initiated by the requesting party, advanced through the appropriate channels for signatures, and then forwarded to the chair of the Information Management Committee.
A8.8.4 Personal Computer Maintenance: The Information Technology Department will facilitate the maintenance and repair of College-owned personal computers. The work will be done on campus by Information Technology personnel when feasible. If the equipment cannot be repaired on campus, Information Technology personnel will facilitate the repair off-campus.